Macomb Approves Participation Policy for Residential Roads Improvement Project – Macomb Daily

Residents of Macomb Township looking to have subdivision roads repaired now have a way to ask the township for help.

On November 23, the Macomb Township Board of Directors passed a resolution to institute a policy of participating in residential road improvement projects. The policy resolution was passed unanimously by the members of the board present at a regular meeting of the board. The motion was presented by Treasurer Léon Drolet and seconded by Clerk Kristi Pozzi. The trustee Peter J. Lucido III was absent.

“This article is the culmination of what we started a few months ago with the Chelsea Park subdivision. With the help of our lawyer and with great participation from our engineers and planners and full-time elected officials, we have developed a policy that we believe to be impartial and will give us the opportunity to resolve at least some of our residential road problems. within a reasonable time. as much as we can afford each year, ”said supervisor Frank Viviano.

The objective of the policy is to provide assistance to landowners for the cost of improvements to public residential roads under certain conditions.

“The goal of this particular policy is that we can leverage county dollars to help repair residential roads. Our hope is that we can take advantage of the maximum amount that the county will provide. They will provide $ 2 million per year to all townships across the county to replace the worst roads. In order to become eligible for this, we need to apply, and we wanted to create a fair process for applications to help us determine which routes we would apply for. So this particular policy, along with the PASER (Pavement Surface Assessment and Scoring) study for which we have already received a grant and initiated, is the process that we will use to help orient the roads we are applying for. some of those county funds, ”Drolet said. .

The policy sets out the minimum eligibility requirements, the application process, and deadlines for submissions and responses. The minimum requirements include:

• Whether the proposed project is financially supported by county, state or federal aid.
• The proposed project is financially supported by a special appraisal by at least 51% of the ownership of the plots subject to the special appraisal according to the procedures described in the policy.
• That the township’s financial participation will not exceed 25% of the total cost of the project and that the township’s contribution will not exceed $ 250,000.
• That the township has allocated adequate funding for the improvement of residential roads in the annual budget.
The process outlined in the policy includes a timeline for submitting a project request. The policy also includes the caveat that at any time during the process, the board reserves the right to terminate the process and not proceed with the project. The timeline includes:

• The applicant must submit a written request to the engineering department and an informal estimate of the costs of the project. The engineering department will review the project to determine if the road is considered a failed road according to the PASER system. This section is listed as due before February 1.
• If the road meets the criteria for the failed road, an informal cost estimate is prepared by the township. This section has a deadline of March 1st.
• An informal petition and a request for the municipality to participate in the project must be submitted by the petitioner. The petitioner is required to illustrate that at least 51% of landowners to be assessed under a special assessment district have signed the petition. Upon receipt of the informal petition, the municipality determines the viability of the project for the future. This section must be completed by April 1.
• The township assesses all applications and decides which projects should go through a formal district special assessment petition process. In doing so, the municipality will consider several factors, including the PASER rating.
• The Board of Directors will approve the preparation of a formal petition and associated forms for distribution by petitioners. Petitioners should circulate the petition. This section should be completed by June 1.
• Once the municipality receives the executed petitions, it should verify the signatures and ownership of each plot for which a signature has been obtained. The board will approve the amount of money to be spent on projects, subject to county, state, or federal program participation and the amount of money received. This section must be completed by September 1.
• The council will accept petitions and prepare to eventually pass resolutions and state bylaw procedures to establish a special assessment district.
• After approval of the special assessment district by the council by resolution, an application is submitted to the county, state or federal government for participation. In the event that funding is refused, the process ends and terminates the project. This section is due by October 1st.
On November 10, the Macomb Township Board of Directors authorized the 2021 Local Road Pavement Assessment Study. The study, also known as the PASER study , was approved by council on November 10 for an amount of $ 6,273. On November 10, township engineer James Van Tiflin said it was announced at a previous board meeting that the township had secured a grant from the Southeast Michigan Council of Governments (SEMCOG ) for the PASER study.

On October 27, council approved an application for permission from the supervisor to accept a SEMCOG grant to assess residential street conditions on behalf of the township. In an Oct. 27 press release, Pozzi said the township had received a grant to fund an engineering study to assess and assess the condition of every residential street in the township and that the study would help prioritize those future street repair funds.

The grant was $ 6,577, Van Tiflin said on November 10. He also said that Anderson, Eckstein and Westrick, Inc.’s proposal to do the work was $ 12,850, so the cost to the township to complete the study was $ 6,273. On November 10, Viviano said the PASER study would serve as an objective means to assess the condition of residential roads, as part of a larger program to improve local roads.

On August 25, council unanimously approved a motion to green light the township’s contribution to the Chelsea Park Subdivision Special Paving Assessment District, for the reconstruction of roads on Chelsea Park Drive, d ‘Amsbury Drive and Newcastle Court, up to $ 250,000. The subdivision is located near 22 Mile Road. The motion also called for council to direct the administration to return to council with a formal policy to review to govern future allocations for the improvement of subdivision roads. In a separate motion, council unanimously passed a resolution to accept the official petition from the Special Assessment District for the replacement of Chelsea Park Road, Chelsea Park Drive, Amsbury Drive and Newcastle Court.

Viviano said on August 25 that the township is required to participate with the county in any road project carried out in the township. He also said that the county is responsible for the roads, but despite this, the township cannot do any road works unless it also shares in the cost of carrying out the work.

In a memo to council dated August 16, Van Tiflin wrote that representatives of a Chelsea Park subdivision homeowners association had filed an official petition with the township for the reconstruction of the roads at Chelsea Park Drive, Amsbury Drive and Newcastle. Short. Van Tiflin wrote that the estimated project cost for the improvements was $ 924,102.

On August 25, he told the board of directors that in an effort to reduce costs for residents through the special assessment district, the township had agreed to ask the Macomb County Roads Department for a match. 50% under a 2022 subdivision reconstruction program, which can go up to $ 500,000. Van Tiflin explained that the rest would normally be part of a special assessment district that the township would charge residents, but residents requested 25 percent up to $ 250,000 from the township. He said it would reduce the amount residents would pay to $ 8,600.

In a press release on Oct. 27, Pozzi said the township had received a county pledge of $ 500,000 to rebuild streets in the Chelsea Park subdivision.

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