Initially, very few states allowed remote online notarization.
A few years ago, if someone had said that you could authenticate your documents from home sitting in your bedroom, no one would have taken it seriously.
Things have changed now.
First Virginia, then Montana, Nevada, Texas, and now after the COVID explosion when leaving home was not an option, almost all states allow notarization through online means. To be more concise, here online means represent remote online notarization.
LottaLegal’s remote online notarization service gives US citizens the freedom to notarize documents from anywhere and anytime.
Keep reading to learn more about remote online notarization.
What is remote online notarization?
In remote online notarization, aka RON, the signer and the online notary public connect via audio-video technology over the Internet to execute the notarial deed instead of meeting in person. Due to the use of audio-video technology, it is also called online notarization, webcam notarization or virtual notarization.
Here, the online notary is a person mandated by the state to perform the notarial acts in the state. Unlike the traditional notary, the remote online notary will use;
- Electronic signatures instead of inked signatures
- Electronic seal instead of notary stamp
- Electronic diary instead of paper diary
- Audio-video conferencing instead of meeting in person.
The remote notary chooses the full electronic approach to perform online notarization remotely. However, the role and duties remain the same, ie to insure;
- Your identity is authentic.
- You know the purpose of the document.
- You sign the document with your will.
What documents can you authenticate with remote online notarization?
You can authenticate all documents with RON that you can authenticate with traditional approaches. These documents can be financial, legal or commercial documents. Some of these documents are described as follows;
- Foreign adoptions
- Certified true copy of non-registrable documents
- Declaration of lost or stolen passport
- Commercial contracts
- Lease contracts
- Transfer of vehicle title
- Prenuptial agreements
- Transfer of ownership
- Real estate documents
- Financial documents
- Government forms
- promissory notes
- Dispute an invoice for non-payment
- Prison inmate documents
- Documents for Apostilles
- Consent to medical treatment
- Advanced Medical Guidelines
- Medical records
- Inter vivos trust documents
- Pension and retirement documents
- Investment documents
- Personal statements
- DMV Traffic School Final Exam
- Subsidy acts
- Privilege releases
- Mortgage closings
- Dissolution of marriage
- Deed of sale
- Proof of address
- School District Residence
- Declaration of guardianship
- Name changes
- Travel Consent
- Declaration of de facto union
- Employment forms
- Commercial documents
- Adoption papers
- Residential loan documents
- Loan Closures
- Securities Escrow Closings
- Acts of servitude
- Press releases
What is the remote online notarization process?
LottaLegal is an online notary service provider in the United States. They have a simple three-step process to authenticate documents by connecting with an online notary. Here’s how to start!
- You need to complete the form mentioning the required details and the type of document you need to be notarized.
- A virtual notary will contact you via an audio-video call to perform the notarial deed.
- After 20-25 minutes, the notary will complete the entire notarial deed and send you the notarized documents by email.
What are the advantages of choosing remote online notarization?
Remote online notarization has several advantages; some of them are mentioned as follows;
- Remote online notarizations are cheaper as it reduces travel and access costs to the notary’s office.
- Identity verification and credential analysis techniques used to verify the identity of the signer in case of RON reduce the risk of fraud.
- RON is very practice, and you don’t need to change your location. You can authenticate your documents online from the comfort of your home.
- The tamper-proof nature of electronic documents used in RON is highly sure. You can easily spot any fraudulent attempt by a third party to make changes to a notarized document.
Does my state allow remote online notarization?
However, after the arrival of COVID, most states in the United States have legalized remote online notarization. First, the legalization was temporary, but soon the states allowed the permanent legalization of the RON by giving notaries proper guidelines to legally execute the notarial deed online.
Currently states Alabama, Alaska, Arizona, Arkansas, California, Colorado, Connecticut, Florida, Hawaii, Oklahoma, Idaho, Iowa, Kansas, Michigan, Minnesota, Indiana, Missouri, Montana, Nebraska, Nevada, New Hampshire , Kentucky, Louisiana, Maryland, New Jersey, Illinois, New Mexico, New York, North Dakota, Ohio, Oregon, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Pennsylvania, Washington, West Virginia, Wisconsin and Wyoming have permanently licensed RON in their respective states.
Few states have not adopted the permanent allowance but still support the temporary use of RON services in their respective states.
Is RON legal and safe?
Yes it is. When the idea of remote online notarization arose, the challenge was to maintain the legitimacy of the notarial act. However, lawmakers have come up with the do’s and don’ts that have helped RON not only be a comforting approach but also a safer one. The entire deed is recorded and the notary is required to follow identity verification and accreditation techniques to maintain the legitimacy of a deed. For these reasons, RON is not only legal but a safer approach.